Re: Corporate e-mail policy

At 11:22 PM 8/3/96 -0400, Rabid Wombat wrote:

> What you 
>publish as a use policy, and what you actively enforce do not have to be 
>the same.
>

  Unfortunately this is a problem in many companies.  There are policies
which are enforced to the letter, guidelines which are just suggestions,
and fake-rules which are not even attempted to be enforced.

  The problem comes when the employee and employer can't distinguish
them from each other.  

  Personally I think I would approach it as the privacy we have with the
eontents of our car's trunk.  If an officer has probable cause to search
the trunk then he can, otherwise he can't.  It's not a perfect system but
it does work better than other alternatives I can think of.

  Write into your policy:
    "Electronic mail may be monitored if there is sufficient reason to
     believe that it is being improperly used which includes, but is not
     limited to: mail to competitors, more than 20 recipients (spam), and
     incoming mail from questionable sources.  If such monitored mail is
     encrypted the employee must provide a clear text version of the mail
     which is to be unencrypted under supervision to avoid substitutions.
     Any employee refusing to make available such mail will be ...."

  Just remember, as was said, once you make a policy it becomes precedence
and will stick with you forever... longer if it's a bad one.

Best Wishes
   Jim
Jim Sewell - jims@tansoft.com    Tantalus Incorporated - Key West, FL

> 
> At 11:22 PM 8/3/96 -0400, Rabid Wombat wrote:
> 
> > What you 
> >publish as a use policy, and what you actively enforce do not have to be 
> >the same.
> >
> 
>   Unfortunately this is a problem in many companies.  There are policies
> which are enforced to the letter, guidelines which are just suggestions,
> and fake-rules which are not even attempted to be enforced.
> 
>   The problem comes when the employee and employer can't distinguish
> them from each other.  
> 
>   Personally I think I would approach it as the privacy we have with the
> eontents of our car's trunk.  If an officer has probable cause to search
> the trunk then he can, otherwise he can't.  It's not a perfect system but
> it does work better than other alternatives I can think of.
> 
>   Write into your policy:
>     "Electronic mail may be monitored if there is sufficient reason to
>      believe that it is being improperly used which includes, but is not
>      limited to: mail to competitors, more than 20 recipients (spam), and
>      incoming mail from questionable sources.  If such monitored mail is
>      encrypted the employee must provide a clear text version of the mail
>      which is to be unencrypted under supervision to avoid substitutions.
>      Any employee refusing to make available such mail will be ...."

Personally, a policy may save or cause lots of money in losses.  My
recommendation:  Have an attorney look your policy over, or have him/her
write it for you.

It may cost some money, but may possibly save your company.